WeVote
Log In

Bill

Bill

HB 3309

EDU LABOR RELATIONS-NOTICE

104th Regular Session Introduced by Mike Crawford and 6 co-sponsors

Educators must provide the statewide labor organization with a copy of the same bargaining‑unit employee information already given to the local exclusive representative.

Public Act . . . . . . . . . 104-0293
0
WeVote Research Nonpartisan
Bill Summary · HB 3309

Summary — HB 3309 (Public Act 104‑0293): EDU LABOR RELATIONS — NOTICE

Status: Enacted as Public Act 104‑0293 (approved by Governor 8/15/2025; effective 8/15/2025).
Statute amended: Illinois Educational Labor Relations Act, 115 ILCS 5/3.

Purpose

The act amends Section 3 of the Illinois Educational Labor Relations Act to require educational employers to provide the statewide (State) labor organization — i.e., the statewide labor organization with which an exclusive bargaining representative is affiliated — a copy of the employee information that the employer provides to the exclusive representative. The change formalizes distribution of bargaining‑unit employee data to both the local exclusive representative and the affiliated State labor organization.

Key provisions (what the law says)

  • Employers already must provide exclusive representatives “reasonable access to and information” about bargaining‑unit employees. HB 3309 adds that employers shall also provide the State labor organization with a copy of the same information given to the exclusive representative.
  • The statutory list of information identified as “information about employees” includes (as currently in Sec. 3):
    • Periodic roster: within 10 calendar days from the start of each school term and every 30 calendar days thereafter (in Excel or other editable digital format agreed to by the exclusive representative): employee name, job title, worksite, home address, work telephone, ID number (if available), home/personal cell numbers on file, date of hire, work email and personal email on file.
    • New hires: within 10 calendar days of hire, in an agreed electronic format: name, job title, worksite, home address, work telephone, home/personal cell numbers on file, date of hire, work email and personal email on file.
  • Access rights retained in statute include onsite meetings (grievances), worksite meetings during breaks, a one‑hour meeting with newly hired employees (within first two weeks), and use of employer mailboxes and bulletin boards.
  • Subsection (d) continues to prohibit employer disclosure of certain personal information to others (e.g., home address, date of birth, home/personal phone numbers, personal email, union membership status and related communications), with enumerated exceptions — notably disclosures to the exclusive representative are permitted.

Who is affected

  • Educational employers in Illinois (school districts, boards, charter schools and other public educational employers covered by the Act) — required to deliver employee data to both exclusive representatives and the affiliated State labor organization.
  • Exclusive representatives (unions) and their statewide affiliates — they will receive the same employee information.
  • Bargaining‑unit employees — their employment/contact data will be shared with local and state labor organizations per the statutory schedule.

Timing & compliance requirements

  • Roster schedule: within 10 days of each school term start and every 30 days thereafter during the term.
  • New‑hire data: within 10 calendar days of hire.
  • File format: Excel or another editable digital format mutually agreed to by the exclusive representative.

Enforcement & privacy

  • Existing enforcement mechanisms remain: aggrieved employees or exclusive representatives may file unfair labor practice charges with the Illinois Educational Labor Relations Board or initiate circuit court actions (for willful/wanton disclosures) where authorized.
  • The statute continues to restrict disclosure of certain sensitive personal information (with specific exceptions), so employers must reconcile the new requirement to share information with the State labor organization with these privacy limits.

Legislative history

  • Introduced Feb 18–25, 2025; passed both houses April–May 2025; sent to Governor 6/24/2025; approved and effective August 15, 2025 (Public Act 104‑0293).

Compiled from official sources — confirm details with the bill’s official record.

Sign in to ask a question.