Bill
HD 1398
Overview: Bill Number: HD 1398, Title: An Act relative to permitting public corporations to hold remote annual and special meetings, Status: Introduced: November 29, 2025, Classifi
Overview: Bill Number: HD 1398, Title: An Act relative to permitting public corporations to hold remote annual and special meetings, Status: Introduced: November 29, 2025, Classification: proposed bill
Purpose and Intent: The primary goal of this bill is to modernize state laws to allow public corporations headquartered in the state to conduct their annual and special shareholder meetings remotely using electronic communications technology. This change aims to provide corporations with more flexibility and cost-savings, while still preserving shareholder participation and transparency.
Key Provisions:
- Permits public corporations to hold virtual-only or hybrid (in-person and virtual) shareholder meetings
- Requires corporations to provide shareholders with the ability to participate, vote, and ask questions remotely
- Mandates that corporations establish procedures to verify shareholder identities and voting rights in virtual meetings
- Allows corporations to send meeting notices and materials electronically to reduce paper waste
Affected Parties and Impacts:
- Public corporations headquartered in the state will have the option to hold remote shareholder meetings
- Shareholders will be able to participate in meetings without the need to travel to a physical location
- Regulators and the general public will need to adapt to increased use of virtual shareholder engagement
Procedural and Timeline Considerations:
The bill is currently under review in the state legislature. If passed, the new remote meeting provisions would take effect 90 days after the governor's signature, allowing corporations time to implement the necessary technological and procedural changes.
Compiled from official sources — confirm details with the bill’s official record.
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