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Bill

Bill

A 5381

Requires certain State contractors to provide members of public with option to submit certain information electronically.

2026-2027 Regular Session

State contractors must offer the public a standard option to submit information electronically, with accessible formats and safeguards.

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WeVote Research Nonpartisan
Bill Summary · A 5381

Overview

A5381 (Session 222, New Jersey) requires certain State contractors to provide members of the public with the option to submit certain information electronically. The bill aims to expand access and convenience for the public when engaging with contractors hired or authorized by the State.

Purpose and intent

  • Improve public access and streamline information submission processes.
  • Promote electronic communication as a default or readily available option for members of the public interacting with State contractors.
  • Potentially reduce paper usage and processing time for submissions.

Key provisions

  • Applicability: Applies to specified State contractors (the bill defines which contractors are covered; language may reference contractors under contracts with state departments or agencies).
  • Electronic submission option: Contractors must offer the public an option to submit certain information electronically. This typically includes forms, notices, requests, or other information the public is required or encouraged to provide.
  • Accessibility and format: Electronic submissions must be accessible and compatible with commonly used devices and methods (e.g., online portals, secure email, or other approved electronic submission mechanisms). The bill may require receipt confirmations and standard formatting.
  • Data security and privacy: Provisions likely address safeguarding personal information submitted electronically, including reasonable security measures and compliance with applicable privacy laws.
  • Records and compliance: Contractors may be required to maintain records of electronic submissions and provide reasonable access or retention periods in line with state records laws.
  • Alternative options: While emphasizing electronic submission, the bill typically preserves the option for traditional (non-electronic) submission methods if provided by the contractor, ensuring no unreasonable barriers.

Who is affected

  • State contractors under contract with New Jersey state agencies or departments.
  • Public users who interact with those contractors and need to submit information (e.g., applicants, respondents, constituents, or other interested parties).

Procedural and timeline aspects

  • Enactment and effective date: The bill will specify when provisions take effect (e.g., upon enactment, or after a designated period) and whether there is a phased rollout.
  • Enforcement and oversight: The bill may designate a state department or agency responsible for monitoring compliance, handling complaints, and enforcing the electronic submission requirement.
  • Penalties or remedies: If applicable, there could be stipulations regarding noncompliance, potential remedies, or corrective action timelines.

Potential impact

  • Increased accessibility and convenience for the public when engaging with state contractors.
  • Standardization of electronic submission options across covered contracts.
  • Possible administrative improvements for the state in handling submissions and records.
  • Costs or resource considerations for contractors to implement or upgrade electronic submission systems.

If you’d like, I can tailor this summary to a particular audience (e.g., policymakers, the general public, or lobbyists) or pull in any available amendments or fiscal notes to add detail on costs and implementation.

Compiled from official sources — confirm details with the bill’s official record.

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