Modification Nos. M03 and M04 to Contract No. DCPL-2022-C-0027C with Ingram Library Services, LLC Approval and Payment Authorization Emergency Declaration Resolution of 2026

26th Council Period (2025-2026) Introduced by Phil Mendelson

Authorizes increasing the library contract ceiling to $1.2 million and approves payments for goods and services under modifications, with an emergency declaration to prevent servic

Resolution R26-0391, Effective from May 05, 2026 Published in DC Register Vol 73 and Page 007300

Summary of PR 26-0634 (Emergency Act of 2026)

Purpose and intent

Approves modifications to Contract No. DCPL-2022-C-0027C with Ingram Library Services, LLC (ILS) and authorizes payment for the goods and services under these modifications.

Declares an emergency to permit immediate action so that library materials and related services can continue uninterrupted districtwide.

Key provisions

Modification No. M03: Executed September 30, 2025 (Option Year Three) for the period October 1, 2025, through September 30, 2026, to provide books, materials, and related services. The not-to-exceed amount for this modification is $950,000.

Modification No. M04: Proposed additional modification increasing the overall contract value by $250,000, bringing the total not-to-exceed amount to $1,200,000.

Financial impact: The contract, including the modifications, would have a not-to-exceed value of $1,200,000 for the relevant period.

Legal authority: Under the District of Columbia Home Rule Act, Council approval is required for contract modifications that increase the value above $1 million within a 12-month period.

Payment authorization: The bill authorizes payment for goods and services already received and to be received under Modifications M03 and M04.

Affected parties and entities

District of Columbia Public Library (DCPL) and Ingram Library Services, LLC (ILS) are the contract parties.

DC residents who rely on library collections and related services provided under the contract.

District government, specifically the Mayor’s administration and the Council, since both modification approval and emergency declaration implicate public procurement and funding processes.

Procedural and timeline aspects

Background: Modification No. M03 was executed for the period Oct 1, 2025, to Sept 30, 2026, with a $950,000 ceiling.

Proposed action: Approval of Modification No. M04 to raise the total contract ceiling to $1.2 million and authorization to pay for associated goods and services.

Emergency declaration: The legislation includes an emergency declaration, allowing adoption after a single reading and taking effect immediately, reflecting the need to maintain uninterrupted library materials and services.

Enactment history: Introduced April 1, 2026; retained for committee discussion on April 21, 2026; final reading and approval with a resolution designation R26-0391 on May 5, 2026.

Impact and significance

Ensures continuity of library acquisitions and related services across the District by permitting continued spending under an existing contract, after the modifications increase the contract's not-to-exceed amount to a total of $1.2 million.

Provides a formal legal basis for payment of goods and services already delivered or to be delivered under the modified contract, preventing interruptions in library operations and resources.

The emergency designation underscores the urgency of maintaining access to library materials districtwide.