WeVote
Log In

Bill

Bill

B 26-0652

Modification Nos. M03 and M04 to Contract No. DCPL-2022-C-0027C with Ingram Library Services, LLC Approval and Payment Authorization Emergency Act of 2026

26th Council Period (2025-2026) Introduced by Phil Mendelson

The bill approves Modification No. M03/M04 to the DCPL-Ingram contract and authorizes up to $1.2 million to procure books, materials, and services to ensure uninterrupted library o

Act A26-0333 Published in DC Register Vol 73 and Page 008191, Expires on Aug 27, 2026
0
WeVote Research Nonpartisan
Bill Summary · B 26-0652

Summary of Bill: B 26-0652 (Emergency Act of 2026)

Purpose and Intent

  • This emergency bill approves Modifications Nos. M03 and M04 to Contract No. DCPL-2022-C-0027C between the District of Columbia Public Library (DCPL) and Ingram Library Services, LLC.
  • It authorizes payment for goods and services already received and to be received under these contract modifications.
  • The act is labeled an emergency measure and includes an emergency declaration resolution.

Key Provisions and Changes

  • Modification Approval and Payment Authority: The Council approves Modification No. M03 and proposed Modification No. M04 to the existing IDIQ contract for library books, materials, and related services, and authorizes expenditure up to a not-to-exceed amount of $1,200,000 for the goods/services under the contract and its modifications.
  • Financial Details:
    • Base contract amount: $1,100,000 (base year).
    • Prior option years: $1,200,000 (Option Year 1), $950,000 (Option Year 2).
    • Proposed modification for Option Year 3 increases the cap to $1,200,000 (an additional $250,000 over the prior $950,000).
    • The overall not-to-exceed amount for Option Year 3 under Modification M04 is $1,200,000.
    • Monthly progress payments are planned for goods and services delivered.
  • Contract Scope: Ingram Library Services, LLC will furnish and deliver books, materials, and selected services to DCPL and authorized DCPS officials as needed.
  • Procurement Context:
    • The original RFP process was open to multiple contractors; Ingram was awarded the base contract in Oct 2022, with subsequent option years exercised.
    • A waiver from the Department of Small and Local Business Development (DSLBD) allowed the contract without the usual 35% set-aside subcontracting requirement, effective for the duration of the contract.
  • Justification for Modification: The modification accommodates operational needs including:
    • Continuity of purchasing due to the closure of another contractor.
    • Opening of the Southeast Neighborhood Library, which requires additional materials.
    • Ingram absorbing a larger share of reallocation to meet DCPL requirements.

Affected Parties

  • Primary: District of Columbia Public Library (DCPL) and District Public Schools (DCPS) officials who request and receive books and materials.
  • Contractor: Ingram Library Services, LLC, a subsidiary of Ingram Content Group.

Procedural and Timeline Details

  • Authority and Legal Basis: The act relies on the DC Home Rule Act (section 451) and, for emergency acts, section 412(a). It also references procurement law waivers and the authority of the Office of Procurement.
  • Effective Date: The act takes effect after mayoral approval (or Council action to override a mayoral veto) and remains in effect for up to 90 days as an emergency measure.
  • Budget and Funding Certainty: The Chief Financial Officer has certified that sufficient funding exists for the proposed modification.
  • Transparency and Public Access: The contract modification and related documents will be posted online on the DCPL website.

Fiscal Impact

  • The bill adopts the CFO’s fiscal impact statement and indicates a total potential commitment of up to $1,200,000 for Option Year Three, with funding drawn from DCPL’s approved budgets for FY 2026.

Oversight and Governance

  • The Modification M03 was approved for consideration by the Board of Library Trustees, Contracts Review Committee, and the Council as an emergency action.

Overall, B 26-0652 accelerates and finances updated library procurement to ensure uninterrupted service delivery and library material support ahead of a new library opening and during contractor transitions.

Compiled from official sources — confirm details with the bill’s official record.

Sign in to ask a question.