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B 26-0744

Modification Nos. M01, M02 and M03 to Contract No. CW131648 with Shaw Solutions LLC Approval and Payment Authorization Emergency Act of 2026

26th Council Period (2025-2026) Introduced by Phil Mendelson

Grants emergency approval and up to $7.5 million in modifications and payments to Shaw Solutions LLC for snow removal services under contract CW131648 due to a severe snow/ice emer

Retained by the Council with comments from the Committee on Public Works and Operations
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Bill Summary · B 26-0744

Bill Summary: Modification Nos. M01, M02 and M03 to Contract No. CW131648 with Shaw Solutions LLC Approval and Payment Authorization Emergency Act of 2026

  • Purpose and intent

    • On an emergency basis, approve and authorize payment for Modification Nos. M01, M02 and M03 to Contract No. CW131648 with Shaw Solutions LLC. The act provides legal basis to proceed with retroactive contract modifications and payments in response to a significant snow and ice event declared a public emergency by the Mayor.

  • Key provisions and changes

    • Emergency approval and payment authorization
    • Sec. 2 authorizes emergency Modification Nos. M01, M02 and M03 to Shaw Solutions LLC under Contract CW131648 and sets a not-to-exceed (NTE) amount of $7.5 million for goods and services provided and to be provided under these modifications.
    • Contract details (as summarized in the Council Contract Summary)
    • Contract: CW131648 (Shaw Solutions LLC)
    • Type: Indefinite delivery/indefinite quantity (IDIQ)
    • Base/Modification amounts:
      • Base award: NTE $1,000,000
      • M01: NTE $4,000,000 (increased ceiling to $5,000,000)
      • M02: NTE $2,500,000 (increased ceiling to $7,500,000)
      • M03: increases ceiling by $2,000,000 (to be reflected in Modification M03)
    • Term: January 20, 2026 – January 19, 2027 (with options for renewal; see below)
    • Goods/Services: Snow removal, hauling, and related equipment (plows, salt spreaders, etc.)
    • Basis for emergency: Unanticipated heavy snow event starting January 24, 2026; the Mayor issued a public emergency (Mayor’s Order 2026-005) triggering urgent need beyond the existing contract ceiling.
    • Funding and budget
    • CFO fiscal impact statement adopts the CFO’s assessment; funding must be consistent with the District’s budget and financial plan.
    • Effective date and duration
    • Effective date: Following Mayoral approval (or Council override in case of veto). Emergency acts stay in effect no longer than 90 days unless extended.
    • Per the contract summary, performance period for the modifications spans January 20, 2026 through January 19, 2027, with potential option periods.
    • Procurement and oversight
    • The action relies on the District’s emergency authority under the DC Home Rule Act and the Procurement Practices Reform Act.
    • The action acknowledges that time constraints prevented prior Council approval, hence retroactive modification and payment authorization.
    • Compliance and assurances
    • Contractor certifications: Ethics and tax compliance (Clean Hands status), lack of debarment, and other statutory certifications are documented.
    • Subcontracting and small/disadvantaged business enterprise (SB/DBE) participation: Shaw Solutions LLC is a District-certified DBE; the plan indicates 100% of work to be performed by the contractor, with related subcontracting compliance data noted.
    • Program scope and adjustments
    • The modifications do not alter the programmatic scope of snow removal responsibilities but extend the funding ceiling to accommodate unanticipated, emergency-level needs.
    • Modifications M01 and M02 increased the NTE ceiling to address the surge in demand; M03 continues the extension and ensures sufficient funding for option periods (subject to approvals).

  • Who is affected

    • Shaw Solutions LLC (the contractor) and the District of Columbia Department of Public Works (DPW) as the administering agency.
    • District taxpayers and budgeting processes, given emergency funding and retroactive approval requirements.
    • Other entities involved in snow removal contracts (as part of the multi-contract setup that includes other contractors under separate CW131640–CW131646 contracts, referenced in the contract summary).

  • Procedural/timeline considerations

    • The bill provides emergency authorization, acknowledging that Mayor’s emergency declaration and the urgent snow event necessitated immediate action.
    • The act outlines the statutory basis for approving emergency modifications notwithstanding typical procurement timelines.
    • It references the 90-day emergency act duration limit and the possibility of extensions if funds remain available.

  • Bottom line

    • The bill grants emergency approval and payment authorization for modifications to Shaw Solutions LLC’s snow removal contract, increasing the total not-to-exceed amount to $7.5 million, in response to a severe snow/ice emergency. It solidifies retroactive action and sets the framework for timely payment for services already delivered or to be delivered under the emergency modifications, while ensuring compliance with applicable budgetary and ethics requirements.

Compiled from official sources — confirm details with the bill’s official record.

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