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B 26-0745

Modification Nos. M01 and M02 to Contract No. CW131644 with Shaw Solutions LLC Approval and Payment Authorization Emergency Act of 2026

26th Council Period (2025-2026) Introduced by Phil Mendelson

Emergency contract modifications M01 and M02 authorize up to 5,000,000 for Shaw Solutions to provide snow plowing, hauling, and removal services.

Retained by the Council with comments from the Committee on Public Works and Operations
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Bill Summary · B 26-0745

Summary of Bill: Modification Nos. M01 and M02 to Contract No. CW131644 with Shaw Solutions LLC Approval and Payment Authorization Emergency Act of 2026

  • Jurisdiction: District of Columbia
  • Bill number: B 26-0745
  • Session: 26

  • Type: Emergency act

  • Purpose and intent

    • Approve on an emergency basis Modification Nos. M01 and M02 to Contract No. CW131644 with Shaw Solutions LLC.
    • Authorize payment not to exceed $5,000,000 for goods and services under the modifications.
    • Originates from a Mayor-declared snow emergency and an urgent need for snow plowing, hauling, and removal services beyond the previously approved contract value.

Key provisions and changes

  • Emergency approval and payment authorization

    • Sec. 2: Council approves M01 and M02 to Shaw Solutions LLC for snow removal-related services and authorizes payment up to $5,000,000 for these modifications.
    • Sec. 3: Fiscal impact statement adopted from the CFO.
    • Sec. 4: Effective date—takes effect after Mayor approval and remains in effect for up to 90 days as an emergency act.

  • Contract details (as summarized in the council contract summary)

    • Contract: CW131644 with Shaw Solutions LLC
    • Nature of work: Snow plowing, hauling, and removal services, including equipment (trucks with plows, salt spreaders) and qualified operators.
    • Term: January 20, 2026, through January 19, 2027 (with potential option years described in the procurement summary)
    • Original baseline: Not-to-Exceed (NTE) $5,000,000 total; initial award of NTE $1,000,000; M01 adds $4,000,000 to raise NTE to $5,000,000.
    • M02: Further adjustment to the contract ceiling for option periods (increasing the NTE across option years to a total of up to $5,000,000 for option periods).

  • Emergency basis and legal authority

    • Sec. 2 cites the DC Home Rule Act and the Procurement Practices Reform Act as authority to approve emergency modifications and payment.
    • Acknowledges that the standard procurement review could not be completed in advance due to the Mayor’s emergency declaration (Mayor’s Order 2026-005) related to the severe snow event.

  • Contracting and procurement details (highlights from the Council Contract Summary)

    • Procurement method: Indefinite Delivery/Indefinite Quantity (IDIQ) with Invitation for Bid (IFB) and multiple award (Shaw was one of several awardees).
    • Aggregate group: Group C (Tri-Axle Dump Trucks) with various equipment classes (A–E from the IFB attachments) and standby rates included in the price schedule.
    • Modifications M01 and M02 adjust only the NTE ceiling; program scope remains the same (snow plowing, hauling, removal) and no changes to the contractual scope of work are described.
    • Payment and invoicing: Based on proper invoices, with a 30-day payment window after receipt of a proper invoice; timing provisions reflect emergency processing.

  • Procurement and contractor compliance

    • Shaw Solutions LLC is identified as the contractor; background checks, ethics certifications, and clean hands status are referenced in the attachments.
    • Subcontracting and small/local business enterprise considerations indicate Shaw is a certified DC business enterprise, with 100% work planned to be performed by the contractor (per the subcontracting plan certification in the summary).
    • Compliance with ethics, accounting, budget, and legal sufficiency verified through attached statements from the Office of the Attorney General and CFO.

Who/what is affected

  • Affected entity: Shaw Solutions LLC (contractor)
  • District agencies: Office of Contracting and Procurement (OCP) and Department of Public Works (DPW)
  • Public impact: Timely snow plowing, hauling, and removal services during winter storms; emergency procurement to ensure critical snow operations are maintained.

Procedural and timeline aspects

  • Effective date: After Mayor’s approval; emergency act duration up to 90 days.
  • Retroactivity: Modifications M01 and M02 relate to events starting January 2026 (addressing a snow emergency that began January 24, 2026).
  • Funding: Up to $5,000,000 not-to-exceed for goods and services under the two modifications; funding certified as consistent with the financial plan by the CFO.

  • Oversight: The contract is subject to standard DC procurement oversight, with Council review after-the-fact for emergency modifications as provided by DC law.

  • Notable note from legal review (OAG memorandum): The modification action retroactively approved after the fact due to the emergency and acknowledges pre-approval deficiencies the legislation seeks to remedy.

Compiled from official sources — confirm details with the bill’s official record.

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