Modification Nos. M0010 and M0011 to Contract No. CW92877 with Avid Systems, LLC Approval and Payment Authorization Emergency Declaration Resolution of 2026

26th Council Period (2025-2026) Introduced by Phil Mendelson

approves two IT contract amendments with Avid Systems, increasing the total not-to-exceed to 10 million and authorizing immediate payments for goods and services.

Resolution R26-0417, Effective from Jun 02, 2026 Published in DC Register Vol 73 and Page 008428

Summary of Bill: PR26-0711 (Emergency Act of 2026) – Modification Nos. M0010 and M0011 to Contract No. CW92877 with Avid Systems, LLC; Approval and Payment Authorization; Emergency Declaration Resolution

Purpose and intent

The bill is an emergency measure intended to approve two contract amendments (Modification Nos. M0010 and M0011) to Contract No. CW92877 with Avid Systems, LLC.

It authorizes payment for goods and services already provided or to be provided under these modifications.

A companion emergency declaration resolution states there is an immediate need to approve the modifications and authorize payment, allowing the contract to exceed $1 million within a 12-month period.

Key provisions and changes

Modification No. M0010:

Exercises option year four of Contract No. CW92877 with Avid Systems, LLC.
Not-to-exceed amount: $1,000,000.
Coverage period: February 28, 2026 through February 27, 2027.
Purpose: Provide information technology equipment and software.

Modification No. M0011:

Increases the contract’s not-to-exceed amount to a total of $10,000,000 (the cumulative ceiling for the contract period).
The incremental increase is $9,000,000 (raising the total to $10,000,000).
Scope: Continued IT equipment and software services under the contract.

Payment authorization:

The bill authorizes payment for goods and services already received and to be received under the modifications, ensuring vendors are paid as work is performed or delivered.

Affected parties and entities

Avid Systems, LLC: The contracted vendor supplying IT equipment and software.

District of Columbia: The contracting authority (Office of Contracting and Procurement) and, more broadly, the public body relying on IT goods/services for operations.

The Council of the District of Columbia: Responsible for approving the modifications and enabling payment under District procurement rules.

Procedural and timeline aspects

This is an emergency bill, intended to take effect immediately upon enactment and signature.

Rationale: There exists an immediate need to approve these modifications and authorize payments to avoid disruption of vital IT services.

Legal basis cited: Under section 451(b)(1) of the District of Columbia Home Rule Act, Council approval is required because the modification would increase the contract value beyond $1 million in a 12-month period.

Legislative track: Introduced May 15, 2026; action history shows retention with comments by Committee on Public Works and Operations as of June 2, 2026. The resolution is designed to take effect immediately upon passage.

Potential impact and considerations

Fiscal impact: Increases the contract’s not-to-exceed ceiling from $1 million (option year four) to a total of $10 million, with $9 million added in Modification M0011.

Operational impact: Enables continued delivery and payment for IT hardware and software critical to District operations, minimizing risk of service interruption.

Oversight: Emergency status limits the typical multi-reading process, but the legislation still references standard DC Home Rule Act procedures for contract modifications.

If you’d like, I can provide a short plain-language summary for a press release or a more detailed, line-by-line breakdown of the modifications.