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B 26-0690

Modification Nos. M0010 and M0011 to Contract No. CW92877 with Avid Systems, LLC Approval and Payment Authorization Emergency Act of 2026

26th Council Period (2025-2026) Introduced by Phil Mendelson

Authorizes two contract modifications to CW92877 with Avid Systems, increasing the ceiling by up to $10,000,000 to fund IT equipment/software for 2026–27.

Act A26-0355 Published in DC Register Vol 73 and Page 009224, Expires on Sep 22, 2026
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Bill Summary · B 26-0690

Summary of Bill B 26-0690 (Modification Nos. M0010 and M0011 to Contract No. CW92877 with Avid Systems, LLC Approval and Payment Authorization Emergency Act of 2026)

Purpose and intent

  • This emergency legislation authorizes two contract modifications (Modification Nos. M0010 and M0011) to Contract No. CW92877 with Avid Systems, LLC.
  • The primary purpose is to approve the modifications, authorize related payments, and extend/adjust the contract ceiling to support the District’s information technology (IT) equipment and software needs for the 2026-2027 period.
  • The total emergency not-to-exceed (NTE) amount for the modifications and associated payments is up to $10,000,000.

Key provisions and changes

  • Sec. 2 – Council approval and payment authorization:
    • Approves Modification Nos. M0010 and M0011 to CW92877 and authorizes payment up to $10,000,000 for goods and services received and to be received under the modifications.
  • Sec. 3 – Fiscal impact statement:
    • Funding impact analyzed and incorporated as the Council’s fiscal impact statement per law.
  • Sec. 4 – Effective date and emergency status:
    • Act takes effect after Mayoral approval and remains in effect for up to 90 days as an emergency act.

Contract details (as summarized in the Council Contract Summary)

  • Contract: CW92877 with Avid Systems, LLC (principal: Esther Lazar)
  • Original term: February 28, 2026 – February 27, 2027
  • Original base/option ceilings:
    • Base period: Not-to-exceed (NTE) $10,000,000
    • Option Year 1: NTE $10,000,000
    • Option Year 2: NTE $10,000,000
    • Option Year 3: NTE $10,000,000
    • Option Year 4: NTE $10,000,000 (initially)
  • Modifications:
    • Modification 10 (M0010): Exercise option with NTE $1,000,000 (to February 27, 2027)
    • Modification 11 (M0011): Increase Option Year 4 ceiling to NTE $10,000,000 (for the period February 28, 2026 – February 27, 2027)
  • Overall effect: The aggregate value of proposed changes would bring the total potential contract ceiling to up to $20,000,000 over the life of the multi-year arrangement (note: the Council summary and amendments indicate a shift from a smaller option to a significantly larger final option year, with the emergency act authorizing up to $10M in modifications).

Affected parties

  • Primary contractor: Avid Systems, LLC (DCSS vendor, IT equipment and software)
  • District agencies: DC government IT operations that rely on the DC Supply Schedule (DCSS) for IT equipment and software
  • Oversight and approving bodies: Office of Contracting and Procurement (OCP), Office of the Attorney General (for legal sufficiency), Chief Financial Officer (for fiscal impact), and Mayor (for signing an emergency act).

Procedural and timeline aspects

  • Authority and rationale:
    • Modifications issued under authority of DC procurement rules and 27 DCMR authorities, including Section 3601.2 and related to the exercising of option years.
    • Justification includes continuing provision of IT hardware and software and support through OCTO and the agencies served.
  • Effective date:
    • Upon Mayoral approval; emergency status allows temporary effect for up to 90 days unless extended by further action.
  • Funding and compliance:
    • CFO certifies funding availability within the FY2026 budget.
    • Attorney General reviews and finds the modification legally sufficient.
    • No protest noted in the contract summary.
    • Citywide Clean Hands status indicates Avid Systems, LLC is current on District taxes and federal tax obligations; contractor is not debarred.

Practical impact and considerations

  • The bill enables rapid procurement continuity for IT needs by expanding the contract ceiling and approving immediate payments for goods and services tied to IT equipment and software.
  • This emergency action aims to avoid procurement delays and ensure OCTO and District agencies maintain operational IT capabilities.
  • Potential fiscal impact: up to $10 million in additional spending under Modification Nos. M0010 and M0011, with the overall contract structure already established under the DCSS framework.
  • Oversight: Continued monitoring by Council oversight committees and adherence to emergency act limitations (maximum 90 days) unless further legislative action is taken.

Compiled from official sources — confirm details with the bill’s official record.

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