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B 26-0719

Letter Contract and Modification Nos. M001, M002, M003, M004 and M005 to Contract No. CW120680 with Vector Fleet Management, LLC Approval and Payment Authorization Emergency Act of 2026

26th Council Period (2025-2026) Introduced by Phil Mendelson

Authorizes a $8.5M first-year option to let Vector Fleet Management provide onsite MPD fleet maintenance and related services under modified contract CW120680.

Retained by the Council with comments from the Committee on Judiciary and Public Safety
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Bill Summary · B 26-0719

Summary of Bill: B 26-0719 – Emergency Act for Vector Fleet Management Contract (OP Year One)

  • Purpose and intent

    • This is an emergency bill to approve a Letter Contract dated September 8, 2025, and modifications M001–M005 to Contract CW120680 with Vector Fleet Management, LLC.
    • The contract supports onsite fleet management and maintenance for the Metropolitan Police Department (MPD) vehicles and equipment, with an increased not-to-exceed (NTE) amount for the first option year.
    • The act authorizes payment for goods and services provided under the modifications and ensures the contract can continue through the specified option period.

  • Key provisions and changes

    • Approval of the Letter Contract and Modifications
    • Letter Contract: dated September 8, 2025.
    • Modifications: M001, M002, M003, M004, M005 to contract CW120680.
    • Total option year one (OY1) not-to-exceed: $8,500,000.
    • Purpose of the contractor's work
    • Vector Fleet Management, LLC will operate onsite fleet maintenance and preventive maintenance for MPD’s fleet and equipment.
    • Goals include improved vehicle/equipment availability, greater fleet efficiency, reduced capital expenditures on fleet assets, enhanced services for units using fleet resources, and inclusion of pre-apprenticeship/apprenticeship components to support District residents.
    • Funding and timing
    • The cumulative value for OY1 is $8.5 million, covering base and extended periods through 2026 as shown in the contract summary.
    • Modifications M001–M005 reflect incremental increases to the NTE amount within the 12-month period, culminating in the full $8.5 million for OY1.
    • Legal and procedural authority
    • The Council approves the exercise of Option Period One via the Letter Contract and related modifications.
    • Notwithstanding typical procurement rules, the act uses emergency authority under DC Home Rule Act and related provisions to approve the action.
    • Contracting details and compliance
    • Source selection: The District used Sourcewell Contract No. RFP 031224 for Vector Fleet Management, with pricing based on volume economies.
    • Acknowledgment of prior process issues: The accompanying Attorney General memorandum notes a retroactive contract action and gaps in compliance that necessitate Council legislation to cure defects and permit retroactive actions.
    • No bid protests reported; Vector Fleet Management has no debarments and is not currently certified as a small/local/disadvantaged business entity (not uncommon for fleet-service providers of this scale).
    • Related fiscal and administrative statements
    • CFO and Attorney General have reviewed and certified budget alignment and legal sufficiency, with findings that the action is legally supportable but that emergency Council action is required to cure procurement process gaps.

  • Affected parties and entities

    • Metropolitan Police Department (MPD): primary beneficiary, receiving fleet management and maintenance services.
    • Vector Fleet Management, LLC: contractor providing onsite fleet services.
    • Office of Contracting and Procurement (OCP) and the Mayor’s Office: approving and managing the contract actions; Chief Financial Officer (CFO) provides fiscal impact notes.
    • City of DC residents and workforce: potential indirect benefits through job opportunities and apprenticeship components linked to the contract.

  • Procedural and timeline aspects

    • Effective date: the act becomes effective after Mayor’s approval (emergency acts take effect promptly) and lasts up to 90 days unless extended.
    • Period of performance references:
    • October 1, 2025 – December 1, 2025 (initial period)
    • December 2, 2025 – January 30, 2026
    • January 31, 2026 – March 31, 2026
    • April 1, 2026 – May 31, 2026
    • June 1, 2026 – September 30, 2026 (rest of OY1)
    • The Council’s action is retroactive to align with the timeframes of the modifications and to cure past process gaps noted by the Attorney General.

  • Fiscal impact and budgeting

    • Not-to-exceed amount for OY1: $8,500,000.
    • CFO has certified that the contract aligns with the agency’s financial plan and budget.

  • Legal citations and authority

    • District of Columbia Home Rule Act §451 and procurement code references (Section 202; §2-352.02) cited for emergency approval.
    • Ethics and compliance certifications accompany the contract action.
    • Public online availability: contract details and amendments to be posted at ocp.dc.gov.

  • Sponsor

    • Introduced by Council Chairman Phil Mendelson; co-sponsor: Phil Mendelson (same as sponsor).

Note: This summary focuses on the bill’s substantive content, expected impacts, and key procedural elements, based on the bill text and associated council and attorney general materials.

Compiled from official sources — confirm details with the bill’s official record.

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