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PR 26-0756

Letter Contract and Modification Nos. M001, M002, M003, M004 and M005 to Contract No. CW120680 with Vector Fleet Management, LLC Approval and Payment Authorization Emergency Declaration Resolution of 2026

26th Council Period (2025-2026) Introduced by Phil Mendelson

Authorizes retroactive approval and payments for a Vector Fleet contract for MPD fleet management, increasing the first option year to 8.5 million.

Retained by the Council with comments from the Committee on Judiciary and Public Safety
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Bill Summary · PR 26-0756

Overview

This emergency bill, titled the Letter Contract and Modification Nos. M001, M002, M003, M004 and M005 to Contract No. CW120680 with Vector Fleet Management, LLC Approval and Payment Authorization Emergency Act of 2026, authorizes retrospective approval of a letter contract and five contract modifications for MPD (Metropolitan Police Department) fleet management and maintenance services. It also approves payment for goods and services received or to be received under the modifications and increases the contract’s not-to-exceed amount to $8.5 million for the first option year.

Main purpose and intent

  • Provide retroactive Council approval for a Letter Contract dated September 8, 2025 and five modifications (M001–M005) to an existing contract (CW120680) with Vector Fleet Management, LLC.
  • Authorize payment for goods and services received and to be received under these modifications.
  • Extend and fund MPD’s onsite fleet management and vehicle/equipment maintenance under Vector Fleet Management, increasing the total potential expenditure to $8.5 million for the first option year.

Key provisions and changes

  • Original arrangement: OCP (Office of Contracting and Procurement) exercised an Option Period One of Contract CW120680 to supply onsite fleet management and maintenance for MPD vehicles/equipment up to $1,000,000 for October 1, 2025 through September 30, 2026.
  • Modifications to exercise partial and full option year one:
    • M001: Replaces the Letter Contract with a formal modification to exercise partial Option Year One, amounting to $1,000,000 for Oct 1, 2025 – Dec 1, 2025.
    • M002: Partial extension Dec 2, 2025 – Jan 30, 2026; increased not-to-exceed (NTE) by $1,738,260.16 (new NTE: $2,738,260.16).
    • M003: Partial extension Jan 31, 2026 – Mar 31, 2026; increased NTE by $1,369,130.08 (new NTE: $4,107,390.24).
    • M004: Partial extension Apr 1, 2026 – May 31, 2026; increased NTE by $1,369,130.08 (new NTE: $5,476,520.32).
    • M005: Extends the remaining portion of Option Year One (latter part of May/June 2026 through Sep 30, 2026); increases NTE by $3,023,479.68 (new NTE: $8.5 million).
  • Total NTE for the contract after modifications: $8,500,000.
  • Rationale: The legislation notes the need to approve the modifications and related payments to continue essential fleet services for MPD.

Affected parties and entities

  • Metropolitan Police Department (MPD): Receives onsite fleet management and maintenance services under Vector Fleet Management, LLC.
  • Vector Fleet Management, LLC: Service provider for MPD fleet management and maintenance.
  • Office of Contracting and Procurement (OCP): Administers contract modifications and ensures proper authorization.
  • Council of the District of Columbia: Must approve the modifications and payments under this emergency act.

Procedural and timeline aspects

  • Nature: Emergency Act with an emergency declaration; intended to take effect immediately upon passage.
  • Purpose of emergency status: Allow retroactive approval and continued payment for contracted services exceeding $1 million within a 12-month period, ensuring uninterrupted fleet maintenance for MPD.
  • Legislative path: Introduced by Mayor Muriel Bowser; referred for Council action with an emergency declaration resolution accompanying the bill.
  • Effective date: Immediate upon adoption of the emergency resolution.
  • Action history: Introduced 2026-06-29; Retained by the Council with comments from the Committee on Judiciary and Public Safety (2026-07-14).

Potential impact and considerations

  • Ensures continued maintenance and management of MPD’s fleet, reducing risk of service disruption.
  • Enables payment for services already delivered or to be delivered under the modified contract path.
  • Increases the contract’s annual spending authority to $8.5 million for the initial option year, reflecting expanded or accelerated needs.
  • Auditable exposure: As an emergency measure, it shortens typical legislative timelines; standard post-approval oversight and accounting will apply to payments under the modifications.

If you’d like, I can provide a concise one-page briefing or a side-by-side comparison of each modification (M001–M005) with dates and dollar amounts.

Compiled from official sources — confirm details with the bill’s official record.

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