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H 3378

An Act to simplify the language used by state agencies

194th Legislature (2025-2026) Introduced by John Gaskey and 2 co-sponsors

Massachusetts bill requiring state agencies to use plain language in official documents and communications to improve public accessibility and understanding of government materials.

Hearing scheduled for 09/09/2025 from 10:00 AM-1:00 PM in A-1 and virtual
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Bill Summary · H 3378

Legislative bill overview

H 3378 requires Massachusetts state agencies to use plain language in official communications, documents, and regulations. The bill aims to make government materials more accessible and understandable to the general public by reducing jargon, unnecessary complexity, and technical terminology where simpler alternatives exist.

Why is this important

Plain language requirements directly affect millions of residents trying to navigate government services—from applying for benefits to understanding tax obligations to complying with regulations. Clearer communications reduce errors, lower costs associated with confusion, and improve equitable access to government services, particularly for populations with limited English proficiency or lower literacy levels.

Potential points of contention

  • Implementation costs: Agencies may require staff training, document redesigns, and ongoing compliance monitoring, potentially straining already-tight budgets
  • Scope ambiguity: The bill's definition of "plain language" and which documents it covers could create disputes (e.g., does it apply to legal notices, technical regulations, or internal communications?)
  • Compliance challenges: Some regulatory or legal language may be difficult to simplify without risking unintended legal or regulatory interpretations

Compiled from official sources — confirm details with the bill’s official record.

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