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SD 2393

An Act relative to microfilm

194th Legislature (2025-2026) Introduced by Julian Cyr and 1 co-sponsor

SD 2393 - An Act relative to microfilm OverviewBill Number: SD 2393 Title: An Act relative to microfilm Status: Proposed bill Introduced: November 29, 2025 Purpose and IntentThe

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Bill Summary · SD 2393

SD 2393 - An Act relative to microfilm

Overview

Bill Number: SD 2393
Title: An Act relative to microfilm
Status: Proposed bill
Introduced: November 29, 2025

Purpose and Intent

The primary purpose of this bill is to update and modernize the state's regulations around the use of microfilm for record-keeping and archiving purposes. The legislation aims to provide a clear legal framework for the use of microfilm technology, which has been widely adopted by government agencies, businesses, and cultural institutions, but whose regulations have not been substantially updated in decades.

Key Provisions

  • Defines "microfilm" and establishes standards for the creation, storage, and retrieval of microfilm records
  • Requires all state and local government agencies to develop policies and procedures for the use of microfilm, including quality control, security, and disaster recovery measures
  • Allows private entities to use microfilm for record-keeping, provided they meet the same standards as government agencies
  • Mandates the state archives to provide guidance, training, and technical assistance to agencies and organizations on the proper use of microfilm
  • Authorizes the state to establish a centralized microfilm storage and retrieval facility to serve as a secure, climate-controlled repository

Affected Parties and Impacts

This bill would impact a wide range of stakeholders, including:

  • State and local government agencies that currently use or plan to use microfilm for records management
  • Private businesses, nonprofits, and cultural institutions that maintain important records on microfilm
  • The state archives and records management division, which would take on new responsibilities for oversight and support
  • Vendors and service providers in the microfilm industry, who would need to adapt to the new regulatory framework

The key impacts would be increased standardization, security, and accessibility of microfilm records, as well as potential cost savings for organizations that can leverage the state's centralized storage and retrieval services.

Procedural and Timeline Considerations

SD 2393 was introduced in the state legislature on November 29, 2025 and has been referred to the Joint Committee on State Administration and Regulatory Oversight. The committee is expected to hold public hearings and gather stakeholder input before deciding whether to advance the bill for a full floor vote. If passed by the legislature, the bill would then go to the governor for signature or veto.

The proposed legislation has garnered bipartisan support, but may face some opposition from organizations concerned about the costs or administrative burdens of complying with the new microfilm standards. The timeline for the bill's consideration and potential enactment remains uncertain at this stage.

Compiled from official sources — confirm details with the bill’s official record.

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