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H 1522

An Act relative to electronic meetings and voting in condominiums

194th Legislature (2025-2026) Introduced by Kevin Honan

H.1522 lets condominiums under Chapter 183A hold meetings and vote remotely (tele/video/electronic), count remote attendance toward quorum, and allow electronic signatures.

Accompanied a study order, see H5352 (under House Rule 27)
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Bill Summary · H 1522

Summary: H.1522 — An Act relative to electronic meetings and voting in condominiums

Quick overview

  • Bill number: H 1522
  • Title: An Act relative to electronic meetings and voting in condominiums
  • Introduced: February 27, 2025
  • Status: Hearing rescheduled to June 4, 2025, 9:00 AM–1:00 PM (Room B-2). Earlier actions include referral to the Housing Committee and Senate concurrence.
  • House docket: HD 3704 (House version)
  • Related matter: Similar bill previously filed as H 1338 in 2023-2024

Purpose and intent

The bill adds a new section (Section 24) to Chapter 183A of the General Laws to authorize and regulate electronic meetings and voting for condominiums. The core aim is to enable condominium governing bodies and unit owners to participate in meetings and voting remotely, while preserving quorum requirements and meaningful participation.

Key provisions

1) Governing body meetings (telephonic/video/electronic participation)
- The condominium governing body may conduct regularly scheduled or special meetings by:
- Telephonic or video conference, or
- Interactive electronic communication (as long as all participants can hear all conversations).
- Electronic presence counts toward quorum.
- The governing body may vote on actions and approve minutes using electronic means (including email, video conferencing, fax, or PDF files transmitted online).

2) Unit owner meetings (remote participation)
- Annual or special unit owner meetings can be held with unit owners not physically present but participating remotely (telephonic/video/electronic communication).
- If the body decides to hold a meeting remotely, it must notify unit owners and provide access information.
- Remote participation counts toward quorum.
- Remote meetings must ensure reasonable participation rights, including the ability to read/hear proceedings and to pose questions/comments.

3) Voting by unit owners (remote voting)
- Unit owners may vote by mail-in ballot or electronic means (website, voting software, and/or email voting), provided that a quorum participates in the vote.
- The governing body may create and amend policies related to electronic meetings and voting, consistent with the organization’s governing documents.

4) Electronic signatures and consents
- If master deeds, declarations of trust, bylaws, or relevant MGL chapter provisions require signatures or written consent, unit owners may submit signatures or written consents electronically as determined by the governing body.

Who is affected

  • Primary audience: Condominiums governed by Chapter 183A of the General Laws, specifically the organization of unit owners and its governing body (board).
  • Stakeholders: Unit owners, condo boards, management, and anyone involved in condominium governance and voting processes.

Procedural and timeline aspects

  • Introduced: February 27, 2025.
  • Referral: Referred to the House Committee on Housing (February 27, 2025); Senate concurrence noted.
  • Hearing schedule: Hearing originally scheduled and then rescheduled; latest hearing set for June 4, 2025 (9:00 AM–1:00 PM) in Committee Room A-2 (and previously B-2 for the initial reschedule).
  • Status in process: As a bill amending Chapter 183A, it would become operative as provided in the enacted text, subject to final passage and any specified transition provisions.

Practical implications and considerations

  • Increases flexibility for condominium governance, potentially reducing barriers to attendance and participation.
  • Clarifies that electronic participation and voting can satisfy quorum and voting requirements.
  • Requires reasonable accessibility measures for participants in remote meetings.
  • Empowers governing bodies to adopt policies on electronic meetings and voting, while permitting electronic submission of signatures/consents where allowed.
  • Potential considerations include ensuring privacy, security of electronic voting systems, and ensuring equity of access for all unit owners.

Bottom line

H.1522 seeks to modernize condominium governance by formally permitting and regulating electronic meetings and voting, ensuring quorum validity, and enabling remote participation and voting while protecting participation rights and allowing governing bodies to adopt related policies.

Compiled from official sources — confirm details with the bill’s official record.

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