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SSB 1086

A bill for an act relating to public records requests.

2025-2026 Regular Session

SF 389 streamlines public records requests, allowing citizens to access information easily and at low cost, enhancing government transparency and accountability.

Committee report approving bill, renumbered as SF 389.
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Bill Summary · SSB 1086

Summary of SSB 1086 (Renumbered as SF 389)

Purpose and Intent

SSB 1086, now renumbered as SF 389, is a legislative proposal aimed at improving the process for public records requests in the state. The bill seeks to enhance accessibility and efficiency in how public records are examined and copied, ensuring that citizens can obtain information from government entities more easily.

Key Provisions

The bill amends existing sections of the Code 2025, specifically:

Section 1: Examination and Copying of Public Records

  • Supervision Requirement: Public records examination and copying must be supervised by the lawful custodian or their authorized designee.
  • Request Methods: Individuals can request copies of public records through written, telephone, or electronic means, eliminating the need for physical presence.
  • Cost Structure:
    • Requests that take less than thirty minutes to fulfill should be provided at no cost, aside from copying expenses.
    • If expenses are necessary, they must be reasonable and communicated to the requester promptly.
  • Contest of Expenses: Individuals have the right to contest the reasonableness of any expenses charged by the custodian.
  • Custodian's Authority: Custodians can establish reasonable rules for the examination and copying of records to protect them from damage or disorganization.

Section 2: Acknowledgment of Requests

  • Acknowledgment Requirement: Upon receiving a request for a public record, the custodian or their designee must promptly acknowledge the request and provide contact information for further communication.

Affected Parties

The bill primarily affects:
- Public Records Custodians: Government officials responsible for maintaining public records will need to adapt to the new requirements for processing requests.
- Citizens and Organizations: Individuals and entities seeking access to public records will benefit from the streamlined process and clearer guidelines regarding costs and request handling.

Legislative Timeline

  • Introduced: February 4, 2025
  • Subcommittee Meeting: February 17, 2025
  • Subcommittee Recommendation: February 18, 2025
  • Committee Report: February 19, 2025 (approving the bill and renumbering it as SF 389)

Conclusion

SSB 1086 (SF 389) represents a significant step toward making public records more accessible to citizens. By allowing requests through various means and establishing clearer guidelines for costs and acknowledgment, the bill aims to foster transparency and accountability in government operations.

Compiled from official sources — confirm details with the bill’s official record.

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