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SF 371

A bill for an act concerning county recorder policies and procedures including the imposition of fees and the establishment of funds, and including transition and effective date provisions.

2025-2026 Regular Session Introduced by Mike Klimesh

The bill creates an electronic services system for filing and accessing recorded documents, with security, fees up to $3, and dedicated funds to support modernized county land reco

Subcommittee recommends amendment and passage.
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Bill Summary · SF 371

Summary of SF 371

Overview

SF 371 is a bill primarily focused on county recorder policies and procedures related to electronic filing, access to recorded documents, and associated fees and funding. It establishes a framework for an electronic services system to handle recording, payments, security, and integration with other real property systems, and creates dedicated funds to support these activities. The bill was introduced February 19, 2025, and the subcommittee has recommended amendment and passage. Primary sponsor: Klimesh.

Purpose and Intent

  • Enable standardized electronic filing and access to recorded public documents for real property.
  • Implement security measures, including redaction, to protect personally identifiable information.
  • Establish and manage dedicated funds to support recorder-related electronic services and technology advancement.
  • Require transparency by making information about collected moneys and their uses available to the county auditor or auditor of state.
  • Integrate the electronic services system with other real property filing or management systems and establish processing and archival standards.
  • Provide user notifications when electronic filings or records are associated with a user’s name, property, or other filing information.

Key Provisions

Electronic Services System (Code 331.605B)

  • Create and govern an electronic services system to:
    • Allow electronic filing for recording documents.
    • Provide electronic access to recorded documents.
    • Receive and process electronic payments for recorded documents.
    • Implement security and redaction to protect PII.
    • Integrate with other appropriate real property systems.
    • Establish standards for processing, recording, indexing, accessing, and archiving documents for electronic county land record management.
    • Develop a user notification system when filings/records are linked to user information.

Funding and Funds

  • The system must report to the county auditor or the auditor of state on money collected from fees and how it is expended.
  • Transfer of funds upon the effective date:
    • Any remaining money in the county recorder’s records management fund must be transferred to the recorder’s technology advancement fund.
    • Any remaining money in the county recorder’s electronic transaction fund must be transferred to the recorder’s electronic services fund.
  • All moneys remaining in the Local Government Electronic Transaction Fund after the bill’s effective date are appropriated to the treasurer of state to assist the governing board of the electronic services system in achieving the purposes defined in Code section 331.605B(1).
  • The electronic services system may collect:
    • A fee not to exceed $3 per recorded document.
    • Service charges associated with credit or debit card payments.
  • Moneys collected through these fees must be used for the same purposes as the recorder’s electronic services fund.

Fees

  • Cap of $3 per recorded document, plus any credit/debit card processing charges.
  • Fee revenues dedicated to funding the electronic services system and related recorder funds, consistent with the purposes outlined in the bill.

Transition and Effective Date

  • Provisions specify transfers of existing funds to newly designated or existing recorder-related funds on the bill’s effective date.
  • Local Government Electronic Transaction Fund balances are redirected to support the electronic services system’s purposes after the effective date.

Procedural History

  • Subcommittee action: recommended amendment and passage on March 3, 2025.
  • Subcommittee meeting: February 25, 2025 (Room 315) with members Klimesh, Knox, and Webster.
  • Introduced and referred to Local Government on February 19, 2025.

Impacted Parties

  • County recorders and county treasurers (fund management, transfers, and fee collections).
  • County auditors and the state auditor (statutory reporting on funds and uses).
  • Property owners and users who file or access recorded documents electronically.
  • Governing board of the electronic services system and related county government bodies.

Sponsor

  • Primary: Klimesh

This bill aims to modernize county land records administration by enabling electronic filings and access, establishing secure handling of data, and creating dedicated funding streams to sustain electronic recorder services.

Compiled from official sources — confirm details with the bill’s official record.

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